What To Look Out for When Evaluating eSignature Solutions Pricing

eSignature Solutions Pricing

As businesses increasingly move to digital workflows, electronic signature software is becoming more and more popular. Evaluating eSignature Solutions Pricing entails thoroughly scrutinizing the best features, security, and compliance fit. Certinal, Adobe Sign, DocuSign, PandaDoc, and SignNow are all widely used programs offering various features and benefits. Digital signatures are legally binding in most countries, making them a secure and convenient way to sign documents. In addition, digital signatures can be easily replicated and stored, making them more efficient than traditional paper-based signatures. 

eSignature pricing varies depending on the features and functionality required. Still, most programs offer a free trial period so that businesses can explore the benefits before committing to a purchase. Ultimately, electronic signature software can save businesses time and money by streamlining the signature process and simplifying document management. 

Often, these firms, healthcare organizations, or government agencies begin with modest or internal signing processes, such as HR onboarding, to test the software’s capabilities, iron out any problems, and demonstrate its usefulness. After that, the goal is to expand the use of electronic signatures throughout the firm gradually. Naturally, as they grow, their usage of e-signature increases. The more users, signers, and documents there are, the more e-signature pricing changes. 

Looking for a vendor that offers a transparent, flexible eSignature pricing structure is an essential first step in choosing the right solution for your business needs. It would help if you were sure that the eSignature solution pricing model matches your requirements and can adapt as your business grows and evolves. Some vendors may try to lock you into traditional “per signature” billing models or offer unexpected add-on costs, so looking for a provider that provides fair, transparent pricing and no hidden fees is crucial. 

Must Read: Decoding the Differential Pricing Strategies of Electronic Signatures 

Here are the things to consider when evaluating eSignature solutions Pricing

1. Tailor-made solutions that fit the need 

When looking for a eSignature solution, it is essential to consider eSignature pricing options carefully. Many vendors offer opaque or inflexible pricing structures that can be expensive and may not reflect your changing needs as your business grows. This is why looking for a vendor who offers a transparent and flexible eSignature pricing structure that can adapt as your needs change is essential. A good e-signature provider will provide upfront pricing with no hidden fees or surprising costs at the end of the month. 

Several key factors should be considered when evaluating an e-signature solution. First, you should examine digital signature technology to determine whether it is secure and reliable. Next, you should assess the system’s ease and whether it offers useful features such as templates, audit trails, and digital signing workflows. 

Ultimately, finding the right e-signature provider means considering all aspects of their service – from price to technology – to ensure that your organization has a cost-effective digital signature solution that meets its needs now and in the future. 

2. Portal for users 

Since an employee requires some manual preparation, they are called “ad hoc.” NDAs, contracts, statements of work, purchase orders, and other one-time processes are common examples. 

This is the quickest method to start using electronic signatures – either as an e-signature service you log into when needed or as a pre-integrated connector that integrates e-signature functionality into other platforms like Salesforce, Box, and SharePoint. Both are well-suited to small and medium-sized businesses, individual departments, and workgroups inside more prominent corporations (mainly if IT resources are limited, or you need to go live immediately). 

Starting with an e-signature service has advantages if you move to a fully automated process. It allows you to test your volumes before committing to the eSignature pricing model. If you’re considering doing this, determine if the vendor’s service provides the same essential features and capabilities as the entire platform. 

3. Payment method lock-in 

Unfortunately, credit card lock-in is a possibility in the age of cloud subscriptions and free plans. Check customer evaluations on review sites to see whether the provider has a history of billing surprises. Are folks upset that they’re still being charged after their expired subscription? Or do they face unexpected overage charges when using the service without explanation? Is this a common occurrence in user reviews? Keep an eye out for vendors cited for similar behavior in the past. 

4. Cost of In-built features 

E-signature systems are available with a wide range of features and capabilities. Inquire about the solution’s pricing and whether you’ll have to pay more for additional features. Are authentication features and third-party connectors, for example, included in the base plan? 

The more regulated and sophisticated your signature operations are, the more features and functionality you’ll require. Appearance for solutions that allow you to personalize processes and the application’s look and feel, as well as solid audit trail features for proving compliance. 

For these reasons, choosing an e-signature provider that charges a single price for all their features and functionality is critical – especially if you plan to implement e-signature across your entire operation in the future. 

Download Whitepaper: Security: The Quintessential Element of Digital Signature Solutions 

5. Cost of scaling 

Another factor to consider is the expense of scalability and management of e-signature across your operations and business lines. To keep signing processes for digital documents lean, look for an electronic signature solution with a lot of automation, bulk send, and reusable templates. 

To keep costs down, seek an eSignature solution that works across all settings (on-premises, private cloud, and public cloud) and uses the same code base. 

IT and corporate policies are constantly changing. This gives you the freedom to choose the best deployment solution for each of your signing operations and to change environments if necessary. 


When looking for an e-signature provider, it is vital to consider their capabilities, features, and commitment to your organization’s success. A truly invested provider will work with you to create a long-term relationship, which means being willing to adjust and ensure a cost-effective solution today and in the future. 

This starts with understanding that your needs will likely change over time and a willingness to adjust eSignature solutions pricing and contract terms even before the paid plan expires. With this flexibility and foresight, the provider shows that they understand your business needs and want to work with you as your organization evolves. 

Ultimately, this commitment to your success makes an e-signature provider stand out. By taking the time and effort to provide optimal service at all relationship stages, they demonstrate their dedication to ensuring lasting value for your organization. So, when searching for an e-signature solution, look for a provider who truly understands what it means to be invested in your success. 

Join the eSignature revolution and eliminate the burden of signing a document physically. If you have any further questions or want more information about how Certinal could benefit your organization, please do not hesitate to book a demo with us. 

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author avatar
Lokjith is a marketing content writer, and he writes about eSignature technology to raise awareness and help enterprises make informed decisions. Before discovering the SaaS industry, he organized Offline Marketing campaigns campaigns. He has a master’s degree from the Institute of Management Technology, specializing in Marketing.
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