Guide to Electronic Signatures in 2022 | Certinal

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Guide to Electronic Signatures

What is an electronic signature?

An electronic signature, or e-signature, is a legally binding electronic way of signing a document. In order for an electronic signature to be valid, it must contain all of the same information that would be included in a handwritten signature. In addition, electronic signatures must be attached to a document in a way that they cannot be altered without detection. When you sign a document electronically, you are attaching a digital version of your handwritten signature to the document. This digital signature contains encrypted information that verifies your identity and ensures that the document has not been tampered with. Electronic signatures can be applied to any type of document, including contracts, forms, and applications.

An electronic signature solution like Certinal makes it easy to sign documents electronically. With Certinal, you can upload a document and add your electronic signature with just a few clicks. You can even add additional security measures, like requiring a PIN or password, to ensure that only authorized users can access your signature. Electronic signatures are becoming more and more common as businesses move towards digital processes. Many industries are now using electronic signatures for everything from contract signing to time sheet approval. If you’re not using electronic signatures yet, now is the time to start!


How do electronic signatures work?

There are a few different ways to create an electronic signature. One common method is to create a digital image of your signature and then insert it into the document you’re signing. You can also create a electronic signature by typing your name into a document or by using a biometric signed, such as your fingerprint. Electronic signatures are more secure since they’re much harder to forge than handwritten ones.


Are electronic signatures legal?

Yes, electronic signatures are legal. In fact, electronic signatures are just as legally binding as traditional signatures. The electronic signature laws are set forth in the Electronic Signatures in Global and National Commerce Act, or E-Sign Act, which was enacted in 2000. The E-Sign Act states that electronic signatures have the same legal weight as handwritten signatures.


Are electronic signatures safe?

Yes, electronic signatures are just as safe as handwritten signatures. In fact, they may even be more secure since they can’t be forged or tampered with like paper documents can. As long as you use a reputable e-signature service, your electronic signature will be just as legally binding as a handwritten signature.


Benefits of electronic signatures

There are many benefits to using electronic signatures. They’re more efficient than paper-based signatures. Instead of having to print out documents and schedule in-person meetings, parties can simply sign documents electronically. This saves time and hassle, and makes it easy to get documents signed from anywhere in the world.

Electronic signatures are also more secure than traditional signatures since they use encryption to protect the document and ensure that only the intended signatories can access it. This helps to prevent fraud and tampering.

Electronic signatures are legally binding in many jurisdictions. This means that they can be used for contracts and other important documents with confidence that they will be enforceable in court.

If you’re looking for a safe and secure way to sign documents electronically, electronic signatures are a great option.


How to create an electronic signature?

There are a few different ways to create an electronic signature. You can type it out, draw it with your finger or mouse, or upload a scanned image of your signature, review & send. It’s that easy! You can also track signatures online and set reminders to notify users to sign. Once the signatory sign’s you both receive the detail audit trails, & the sign document is store securely on cloud with the advanced security.


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What are the types of electronic signatures?

There are three types of electronic signatures: simple electronic signatures (SES), advanced electronic signatures (AES), and qualified electronic signatures (QES).

Simple electronic signatures

Simple electronic signatures (SES) also known as standard eSignatures are the simplest and most common type of electronic signature. They can be made by typing your name into a document or by using a digital pen to sign your name on a touchscreen.

Advanced electronic signatures

Advanced electronic signatures (AES) are more complex and secure than SES. They require the use of a special digital certificate that is issued by a trusted third party.

Qualified electronic signatures

Qualified electronic signatures (QES) are the most secure type of electronic signature and typically involve cryptographic methods, such as digital signatures.


Legality of electronic signatures

The Electronic Signatures in Global and National Commerce Act (ESIGN) is a federal law passed in 2000 that gives legal recognition to electronic signatures. This law applies to all contracts entered into electronically, including those between businesses and consumers. The ESIGN Act does not require businesses to use electronic signatures, but it does establish that they are legally binding. This means that businesses can choose to use electronic signatures if they prefer, and consumers can be confident that their electronically signed contracts will be enforceable in court. The ESIGN Act has helped to make electronic commerce more convenient and efficient, by removing the need for paper documents and in-person signatures. As a result, electronic signature law can provide helpful guidance regarding the use of electronic signatures.


Examples of electronic signatures

There are a number of different examples of electronic signatures. Perhaps the most common is the digital signature, which is created using a digital certificate issued by a certificate authority. This type of signature is often used to encrypt email messages or to sign documents electronically. Another example is the biometric signature, which captures a person’s physical characteristics (such as their fingerprint) in order to verify their identity. This type of signature is often used for high-security applications, such as accessing computer systems or sensitive data. OTP verification, where a signer receives an OTP either on email or phone & types the code they received from electronic signature provider in order to access the documents to sign. Finally, there is the electronic signature pad, which captures a person’s handwritten signature and converts it into a digital format. This type of signature is often used for legal documents or other formal agreements.


Top uses cases of electronic signatures:

  • Sales proposals
  • Purchasing contracts
  • Hiring & onboardings
  • Bank forms
  • Insurance paperwork
  • Leases & rental agreements
  • Tax documents
  • Non-disclosure agreements (NDAs)
  • Non-compete agreements (NCCs)
  • Timesheets
  • School & university application & forms
  • Vendor Contract
  • Read More


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What is the difference between electronic and digital signatures?

There is often confusion about the difference between electronic signatures and digital signatures. Both electronic signatures and digital signatures are electronic methods of signing documents, but there are some key distinctions between the two.

Electronic signatures are electronic records of the Intent to sign a document. electronic signatures may be Symbolically attached to the document or logically associated with the signer’s identity. Common electronic signature implementations capture and store the electronic equivalent of a handwritten signature as an image.

A digital signature, on the other hand, is an electronic signature that uses asymmetric-key cryptography to validate the identity of the signing party and ensure that the original content of the document has not been tampered with. Because digital signatures are based on cryptographic algorithms, they are more difficult to forge than electronic signatures.

As a result, digital signatures are generally considered to be more secure than electronic signatures. However, both electronic signatures and digital signatures can provide a convenient and efficient way to sign documents electronically.


Wrapping up

If you’re looking to automate & streamline your signature workflow, you’ve come to the right place. Whether you need to sign documents electronically or collect signatures from others, we have a solution that’s right for you.

Certinal’s electronic signature solutions are easy to use and highly secure. Certinal meets stringent eSignature laws worldwide & exceeds the highest levels of security standards. Certinal helps enterprise with state-of-art eSignature solution that is easy to deploy and seamlessly integrates with any business software. Contact us today to learn more about our electronic signature solutions and how they can benefit your business.

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