What to look out for when evaluating an eSign solutions pricing

Introduction

As businesses increasingly move to digital workflows, electronic signature software is becoming more and more popular. Certinal, Adobe Sign, DocuSign, PandaDoc, and SignNow are all widely used programs that offer a variety of features and benefits. Digital signatures are legally binding in most countries, making them a secure and convenient way to sign documents. In addition, digital signatures can be easily replicated and stored, making them more efficient than traditional paper-based signatures. Prices for electronic signature software vary depending on the features and functionality required, but most programs offer a free trial period so that businesses can explore the benefits before committing to a purchase. Ultimately, electronic signature software can save businesses time and money by streamlining the signature process and simplifying document management.

Often, these firms, healthcare organizations, or government agencies begin with modest or internal signing processes, such as HR onboarding, to test the software’s capabilities, iron out any problems, and demonstrate its usefulness. The goal after that is to gradually expand the use of electronic signatures throughout the firm. Naturally, as they expand, their use of e-signature increases. The more users, signers, and documents there are, the more e-signature pricing changes.

Looking for a vendor that offers a transparent, flexible eSignature pricing structure is an important first step in choosing the right solution for your business needs. You need to be sure that the pricing model matches your requirements and can adapt as your business grows and evolves over time. Some vendors may try to lock you into traditional “per signature” billing models or offer unexpected add-on costs, so it’s crucial to look for a provider that offers fair, transparent pricing and no hidden fees.

Must Read: Decoding the Differential Pricing Strategies of Electronic Signatures

Tailor made solutions that fit the need

When looking for a digital signature solution, it is essential to consider pricing options carefully. Many vendors offer opaque or inflexible pricing structures that can be expensive and may not reflect your changing needs as your business grows. This is why it is important to look for a vendor who offers a transparent and flexible pricing structure that can adapt as your needs change. A good e-signature provider will offer upfront pricing with no hidden fees or surprising costs at the end of the month.

With this in mind, there are several key factors to consider when evaluating an e-signature solution. First, you should examine the digital signature technology itself to determine if it is secure and reliable. Next, you should assess how easy the system is to use and whether it offers useful features such as templates, audit trails, and digital signing workflows.

Ultimately, finding the right e-signature provider means considering all aspects of their service – from price to technology – in order to ensure that your organization has a cost-effective digital signature solution that meets its needs now and in the future.

Portal for users

Since they require some manual preparation by an employee, they are referred to as “ad hoc.” NDAs, contracts, statements of work, purchase orders, and other one-time processes are common examples.

This is the quickest method to start using electronic signatures – either as an e-signature service that you log into when you need it, or as a pre-integrated connector that integrates e-signature functionality into other platforms like Salesforce, Box, and SharePoint. Both are well-suited to small and medium-sized businesses, as well as individual departments and workgroups inside bigger corporations (especially if IT resources are limited or you need to go live immediately).

Starting with an e-signature service has advantages if you plan to move to a fully automated process in the future. It allows you to test your volumes before to committing to a pricing. If you’re thinking about doing this, find out if the vendor’s service provides all of the same essential features and capabilities as the entire platform.

Payment method lock in

Unfortunately, in the age of cloud subscriptions and free plans, credit card lock-in is a possibility. Check customer evaluations on review sites to see whether the provider has a history of billing surprises. Are folks upset that they’re still being charged after their subscription has expired? Or do they face unexpected overage charges when using the service with no explanation? Is this a common occurrence in user reviews? Keep an eye out for vendors that have been cited for similar behavior in the past.

Cost of in built features

E-signature systems are available with a wide range of features and capabilities. Inquire about the solution’s pricing and whether you’ll have to pay more for additional features. Are authentication features and third-party connectors, for example, included in the base plan?

The more regulated and sophisticated your signature operations are, the more features and functionality you’ll require. Appearance for solutions that allow you to personalize processes and the application’s look and feel, as well as solid audit trail features for proving compliance.

For these reasons, choosing an e-signature provider that charges a single price for all of their features and functionality is critical – especially if you plan to implement e-signature across your entire operation in the future.

Download Whitepaper: Security: The Quintessential Element of Digital Signature Solutions

Cost of scaling

Another factor to consider is the expense of scalability and management of e-signature across your operations and business lines. To keep signing processes for digital documents lean, look for an electronic signature solution with a lot of automation, bulk send, and reusable templates.

To keep costs down, seek for an eSign solution that works across all settings (on-premises, private cloud, and public cloud) and uses the same code base.

IT and corporate policies are always changing. This gives you the freedom to choose the best deployment solution for each of your signing operations, as well as to change environments if necessary.

Conclusion

When looking for an e-signature provider, it is important to consider not only their capabilities and features, but also their commitment to your organization’s success. A truly invested provider will work with you to create a long-term relationship, and that means being willing to make adjustments to ensure a cost-effective solution today as well as in the future.

This starts with an understanding that your needs are likely to change over time, and a willingness to adjust pricing and contract terms even before the paid plan has expired. By having this flexibility and foresight, the provider is showing that they understand your business needs and want to work with you as your organization evolves.

Ultimately, this commitment to your success makes an e-signature provider stand out from the crowd. By taking the time and effort to provide optimal service at all stages of the relationship, they demonstrate their dedication to ensuring lasting value for your organization. So when searching for an e-signature solution, be sure to look for a provider who truly understands what it means to be invested in your success.

Join the the eSignature revolution and eliminate the burden of having to physically sign a document. If you have any further questions or want more information about how Certinal could benefit your organization, please do not hesitate to book a demo with us or contact us at switchto@certinal.com.