4 Enterprise grade digital signature software’s to look out for

Introduction 

Digital signatures are being widely adopted as the best solution for signing documents in a secure, fast and legally-binding manner. Digital signatures make it easy to sign documents from anywhere in the world with just a few clicks. They also provide an added layer of security by using encryption and authentication technology to guarantee the authenticity of each document.  

Using digital signatures eliminates the need to meet face-to-face or go through tedious paperwork procedures. Plus, they are much more accurate than handwritten ones since they require unique credentials like email address or user ID that cannot be easily spoofed or replicated. Digital signatures thus assure data integrity and compliance with regulatory requirements while ensuring an extra layer of security against fraudsters who might try to manipulate documents.  

In addition, digital signatures are backed by legal enforceability. Digital signatures have the same legal standing as traditional paper-based signatures and are accepted in courts worldwide. This means that all documents signed with a digital signature can be legally enforced if needed.  

Digital signatures offer a secure, fast and convenient way to sign documents without jeopardizing security or compliance. They provide a layer of protection for personal and business use, allowing users to quickly get their work done remotely from any location. Digital signatures thus provide the best solution to securely and efficiently signing documents.  

Digital Signatures: What is it? 

Digital signatures encode a signature, indicating approval to an electronic contract or document. Digital signatures provide authentication and encryption technology to guarantee each document’s authenticity. Digital signatures are accepted in courts worldwide and have the same legal standing as traditional paper-based signatures. Digital signatures can be used for personal and business use, allowing users to sign documents securely from anywhere. Digital signatures give you ultimate control over how your documents are signed and offer ease of use, convenience, and security when signing contracts remotely.  

Digital Signatures provide the best solution for signing documents securely, quickly, and legally binding manner. With Digital Signatures, you can ensure data integrity while protecting against fraudsters who might try to manipulate your documents. Digital Signatures make it easy to sign documents from anywhere in the world with just a few clicks.  

Digital Signatures offer ultimate control and security when signing contracts. Digital Signatures provide the best solution for securely, quickly, and conveniently signing documents without compromising security or compliance. Digital signatures are backed by legal enforceability, providing users with peace of mind that their signed documents will be legally binding if needed. Digital Signatures are easy to use and require minimal paperwork, saving time and money.  

Use Cases for digital signatures 

• Sales agreements 
• Agreements with vendors or suppliers 
• Brand-new customer forms 
• Customer endorsements 
• Change commands 
• Employee orientation 
• Legal papers, such as those relating to intellectual property 
• Age confirmation and parental approval 
• Channels and nondisclosure agreements 

Digital signature legality 

Digital signatures are legally binding in most countries, thanks to the 2000 ESIGN Act and Europe’s elDAS. Digital signatures have the same legal standing as traditional paper-based signatures in most jurisdictions, making them a safe and convenient way to sign documents remotely. Digital Signatures provide an added layer of security by using encryption and authentication technology to guarantee each document’s authenticity. Digital Signatures also help companies remain compliant with regulatory requirements while protecting against fraudsters who may try to manipulate documents.  

In conclusion, Digital Signatures offer a secure, fast and convenient way to sign important documents without compromising on security or compliance. They provide the best solution for securely, quickly and conveniently signing documents from anywhere in the world. Digital Signatures are backed by legal enforceability, providing users with peace of mind that their signed documents will be legally binding if needed. Digital Signatures offer ultimate control and security when signing contracts, making them the ideal solution for businesses of all sizes.  

Digital signatures are the best solution for securely and efficiently signing documents. By using encryption and authentication technology, Digital Signatures provide an added layer of security to protect against fraudsters trying to manipulate documents as well as ensuring compliance with regulatory requirements. Digital Signatures have been accepted in courts worldwide and have the same legal standing as traditional paper-based signatures – meaning digital signatures can be legally enforced if needed.  

Benefits of having a digital signature solution 

1) Higher productivity rates 

Given that 21% of business productivity losses are due to documentary challenges, innovation in this area could yield promising results. Electronic document signature applications can help increase productivity by reducing wait times for documents to be signed. Some companies report waiting a few days for a manager or customer to sign a document, which has a significant impact on productivity. This reduction should have a significant impact on the overall productivity of a company in the long run. 

2) Safer data 

It is a common misconception that signing documents remotely could pose a greater risk to data and privacy. Although it still has certain risks, it can lead to better data security. Paper documents can be easily stolen, lost or destroyed. With electronic copies of documents and many levels of encryption and security measures to protect them, digital documents have an advantage in the security and data protection department. The signature authentication software has also improved over time, ensuring that electronic document forgery is less dangerous than most people think. 

3) More cost savings 

Running document management in document management software offers the opportunity to save a considerable amount of money. Reduce printing and paper costs while saving space and man hours when archiving paper copies. In addition, there are significant savings in logistics, as electronic signature of documents means that no courier services are required. 

4) More time for high-value staff to focus on high-value work 

Sometimes companies don’t grow because their most valuable employees get bogged down in repetitive tasks. For example, a company has an operations manager with a master’s degree in project management who wants to speed up the approval process for new projects. In these fast-paced, highly digitized work environments where someone with these sorts of skills can equip you with software that can help you avoid as much clerical work as sending signature suggestions to give you time to focus on quality tasks, this Director could contribute his knowledge and make good use of expertise. 

5) Simpler systems 

Simpler systems often lead to faster action and more sustainable growth for an organization. For example, corporate employees can make life easier for others and for themselves by taking automated steps in certain operational tasks, such as signing supervisors to approve budget approvals or signing contracts for new employees. Automation enhancements now allow reps to determine exactly which pages to sign in a document so signers don’t miss a page. This problem has long complicated the document signing process. There are many industries in which E-signature tools can help, and all departments of a company are positively affected by the implementation of an electronic document signature system: human resources, accounting, marketing, etc. 

6) Faster implementation times 

Simpler systems lead to faster implementation times. Yes, hiring the right people for the right job is immensely valuable, but equipping them with the right tools should help the most. If a company wants to grow and scale, agility is crucial. And the use of digital signature services can help ensure this agility in document management. On the client side, document signing apps could also provide significant added value, doing the necessary paperwork to onboard a client and allowing both parties to get to work immediately, which almost always leads to greater satisfaction. the client’s. 

7) Flexible work arrangements 

Even after COVID-19, employees would like to maintain a certain degree of work flexibility in a general job of any arrangement or a hybrid version of it. With document signing software, it is easier to continue with these settings. Therefore, document management software should be on the list of remote work tools for any virtual team to thrive in remote work culture. 

Some enterprise-level digital signature solutions to look out for: 

Certinal eSign 

Certinal eSignature is an enterprise-level digital signature solution that allows you to create and manage secure signatures. It is compliant with the most stringent of regulations, including GDPR and HIPAA regulations. The platform offers a range of features such as document tracking, real-time analytics, custom branding options, and more. Plus, it facilitates integration with your existing applications for added convenience. Certinal eSign is an all-inclusive Digital Signature Solution designed to simplify online signoff processes for organizations of any size or complexity. It eliminates usage tiers, overages, and does not cost you per signature. The platform provides a secure, intuitive user interface for both signers and administrators. It is equipped with the best data protection protocols such as Digital Rights Management (DRM) and encryption of documents to ensure that your data stays safe even when it’s being sent over the internet. Certinal eSign also offers advanced options for customizing signature fields, format settings, and authentication layers, etc., which makes it suitable for enterprises seeking highly secure digital signatures.  

DocuSign:  

It provides applications for three platforms – Android, Windows and iOS so that you can work from anywhere. Get to know your agreement’s status as to how far it has come in the process and set reminders to receive notifications automatically. Adobe Sign: It is a powerful e-signature platform with automated workflow capabilities and integrations with popular online storage solutions such as Dropbox and Google Drive. The app also offers advanced options for customization of signature fields, format settings, authentication layers, etc., which makes it suitable for enterprises seeking highly secure digital signatures. 

Adobe Sign 

Adobe Sign is another good option for you. This simplistic tool helps you send documents with ease, just like emails. All you need to do is upload a file, type the signer’s email address, and hit that ‘send’ button. On the signer’s side, they can click the link you sent and sign there themselves using a browser on any device, whether a smartphone or computer. For their convenience, Adobe does not require them to sign up or download necessarily. You can view signature status and detailed audits of your transactions as well as send reminders or cancel requests when needed. Adobe Sign also offers advanced security capabilities such as encryption and digital signatures so digital signatures are secure while still providing an easy end-user experience.  

Onespan Sign 

Onespan Sign is a cloud-based platform that provides an easy and secure way to sign documents. It allows you to easily attach files, draw signature fields, and send reminders. The app also includes biometric authentication so recipients can prove their identity before signing a document. Moreover, the service supports most digital signature standards such as PAdES, PDF/A Digital Signature Standards, and XAdES Digital Certificate Standards. Additionally, it offers compliance capabilities for GDPR, HIPAA, eIDAS & more.  

Onespan Sign is trusted by thousands of individuals and businesses around the world, Onespan is an effortless eSignature solution now owned by Dropbox so that you can wield the power of both amazing platforms. It is available in the form of a unique web interface, Salesforce add-on, or a developer-friendly API. You can reuse signature documents as templates and a bunch of features like custom branding, signer attachments, white-labeling, sophisticated team management, embedded eSignatures and Salesforce integration. Onespan Sign is compliant to HIPAA so you don’t need to worry about faster implementation times. Digital signatures are becoming increasingly important for any business due to their convenience and security benefits. With the right document signing app, companies can streamline their document workflows while maintaining secure digital signatures and transactions standards. Digital signature services provide added value for both clients and employees alike by allowing them to complete 

Conclusion 

Digital signature services are becoming increasingly essential for businesses due to their security and convenience. Choosing the right digital signature tool is key to streamlining your document workflows and making sure you adhere to regulations. Certinal eSign, Adobe Sign, Onespan Sign, and DocuSign are all excellent options that provide secure and reliable options for sending out digital signatures. Explore each one carefully and choose the one that best suits your needs!  

I hope this article has helped you in understanding more about Digital Signature Services. If you have any further questions or need assistance finding the best solution for your business, feel free to reach out to our team of experts who will be happy to help. Thanks for reading!  

Certinal is a wholly owned subsidiary of Zycus, the pioneer in Cognitive Procurement. A familiar name and market leader with years of experience managing critical contracts & agreements, Zycus boasts of over Fortune 1000 enterprise clients and deployments of procurement and sourcing suite of products. Digital Signing has always been a focus area for Zycus. Thus, Certinal was born to offer a best-in-class Digital Transaction Management solution that will be easy to use, 100% secure to deploy, and legally compliant worldwide. We stand committed to providing a one-stop solution to large enterprise customers, compliant with various security standards and conforming to different regional regulations. Book a demo now!