Data Security with e-Signatures3 min read

Data Security with e-Signatures

Data Security with eSignatures

We are a week into 2024 – not much has changed for data security. Organizations continue to be exposed to data security threats and are heavily investing to build strong data security infrastructure to safeguard their data. 

Organizations store their data or information in a document and these documents are transmitted through the workflow to ensure smooth operations. These documents are signed by authorized entities to make them valid.  

How do you ensure your documents are protected? Let’s see how you can ensure data security with e-signatures. Ready to secure your data and workflow? Read on. 

eSignature Solutions: Security & Compliance 

Today, eSignature solutions are the most secure way of signing your digital documents. They are built with advanced encryptions and algorithms as the foundation – that’s how you know the data security with e-Signatures of your organization’s workflow is protected. These encryptions and algorithms are accepted by governments instilling trust and make them legally valid by ensuring authenticity and integrity. Data security with e-Signature is only part of the equation but how is compliance achieved with eSignature solutions?  

eSignature solutions employ encryptions and algorithms that are set as the accepted standard by various laws and industry regulations such as HIPAA– adherence to these laws and regulations means your organization can enjoy a secure and compliant signing experience. Compliance policies are dynamically updated to ensure there are no lapses in compliance with any legal or regulatory requirement. 

Security Features – Ensuring Authenticity and Integrity 

1. PKI (Public Key Infrastructure) – eSignature solution is based on the PKI framework – which uses the “two key” method to ensure the authenticity of the signer’s identity. It ensures that only authorized entities with access to the keys can sign the documents.  

2. Audit Trails – eSignature solutions come with comprehensive audit reports that record the moments of the document in workflow and all the interactions at different touch points in your workflow.  

3. Verification – Authentication methods such as 2-factor authentication are also used to verify the identity of the signer – an example of this could be providing a verification code before you can use your eSignature. 

Authentication and integrity are core components securing documents and ensuring data security with e-Signature. 

Read our comprehensive blog on security checklist for eSignature solution use in organizations – E-Signature Security Checklist & Best Practices. 

Dispelling Myths About Data Security with e-Signatures

E-signatures are easily forged

Reality: Certinal employs advanced encryption methods, making it exceedingly difficult for unauthorized access or forgery. The robust authentication processes ensure the legitimacy of each signature. 

Digital signatures are not legally binding

Reality: Certinal’s e-signatures adhere to global legal standards, including the Electronic Signatures in Global and National Commerce (ESIGN) Act and the European Union’s eIDAS regulation. They carry the same legal weight as traditional signatures. 

E-signatures lack authentication measures

Reality: Certinal integrates multi-factor authentication options, such as biometrics and unique access codes, ensuring that only authorized individuals can sign documents. This adds an extra layer of security beyond traditional paper signatures. 

In the realm of digital transactions, concerns about data security with e-Signatures often stem from misinformation. Let’s address these misconceptions: 

Digital transactions are inherently insecure

Clarification: Certinal prioritizes data security with e-Signatures, employing state-of-the-art encryption protocols to safeguard information during transmission. Our commitment to compliance ensures adherence to rigorous industry standards. 

Cloud-based storage is vulnerable to breaches

Clarification: Certinal’s cloud storage is fortified with industry-leading security measures. Data is encrypted at rest, and access controls are meticulously enforced, mitigating the risk of unauthorized access. 

E-signatures expose sensitive information

Clarification: Certinal’s e-signatures do not expose sensitive data. The platform is designed to protect user information, and the sharing of documents is controlled through secure, permission-based settings. 

For more insights on securing your workflow and ensuring data security with e-signatures, read our whitepaper titled “Security: The Quintessential Element of Digital Signature Solutions”. 

Certinal: Ensure data security with e-Signature  

Meet our experts for consultation and learn how you can ensure data security with e-Signature solutions. Certinal offers the most exhaustive coverage of compliance with security and regulatory requirements to provide you with risk-free document signing experience. 

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author avatar
Senior Executive - Marketing
Lokjith is a marketing content writer, and he writes about eSignature technology to raise awareness and help enterprises make informed decisions. Before discovering the SaaS industry, he organized Offline Marketing campaigns campaigns. He has a master’s degree from the Institute of Management Technology, specializing in Marketing.
Certinal - IDC

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