4 Top Uses of eSignature Solutions for Healthcare World

With Certinal, hospitals can now utilize digital signatures for the most important documents that require signatures from all parties involved. Certinal offers eSignature solutions for healthcare, secure and efficient electronic signature software for hospitals for hospitals to digitally sign off on requests and documents, streamlining the process for everyone involved.

Not only does this save time, but it also ensures that all documents are legally binding, protecting all parties from potential disputes.  

Have you ever taken a moment to admire the efficiency of a hospital as you walked around? Patients are given strategic and expert treatment around the clock thanks to doctors and nurses collaborating, administrators managing hundreds of incoming and outgoing patient data, and doctors and nurses. 

Benefits of Certinal eSignature solution for Hospital 

There are numerous benefits of using Certinal eSignature solution for Hospitals. It eliminates manual paperwork and processes, which can be error-prone and time-consuming. Certinal also securely stores documents, with digital signatures protecting against fraud or tampering.

Using Certinal allows hospitals to access documents instantly, freeing their staff to focus on more critical tasks such as patient care.  

1. The HITECH Act: What Is It?  

The Health Information Technology for Economic and Clinical Health (HITECH) Act of 2009 was created to promote electronic health records or EHRs. Under this act, hospitals receive incentives from the government if they adopt certified EHR software.  

The percentage of hospitals utilizing electronic health record (EHR) systems has increased from 10% to 96% since implementing HITECH. This is a noteworthy and significant shift since it will benefit hospitals, vendors, medical personnel, and patients in the following ways: 

    1. Improved patient data organization 
    2. More encryptable personal health data 
    3. Quicker cooperation and communication 
    4. more effectively planned and vetted processes and care 
    5. better availability of medical history 
    6. easier HIPAA compliance 

2. Digital Signatures and HIPPA Compliance 

Certinal eSignature solution for hospitals is also a valuable tool for HIPAA compliance. Digital signatures can easily be audited and tracked, which gives hospitals an easy way to prove that the appropriate parties have signed off their documents.

Certinal helps hospitals ensure that all patient data is protected and secure and that privacy policies are quickly provided to patients and adequately approved.  

Electronic signatures are employed in many different contexts during a typical hospital day. Here are some of the most typical applications of eSignature solutions for healthcare supporting critical medical procedures for staff and patients. 

3. Charting 

Charting patients’ medical histories, complaints, observations, and other information vital to their care is critical in hospitals. Doctors, physician assistants, nurses, physical therapists, and patients must frequently sign off on chart notes.

Electronic signature software for hospital make it simple to complete this crucial process from the patient’s bedside or anywhere else in the hospital. 

4. Prescriptions 

Electronic signature software for hospitals allows doctors and nurses to write crucial prescriptions quickly while travelling or seeing patients. Patient care during hospitalization is now made easier thanks to digital RXs and electronic signatures. 

5. Medical Billing 

By incorporating electronic signatures into medical billing software, billing professionals may sign contracts, bill patients and insurance providers, collect money, and issue receipts more quickly than ever. 

6. Procedure Approvals 

Time is frequently of the essence in hospitals. The quick and straightforward approval of urgent and required patient procedures by patients, their families, and doctors is primarily made possible by electronic signatures. 

7. Pharmacy Transactions 

By integrating electronic signatures into their systems, pharmacists can guarantee prompt vendor deliveries and track the distribution of medications. With just a few clicks, pharmacists may use digital signatures to trace pharmaceuticals from order to dispensation. 

8. Vendor Scheduling and Payment 

Keeping hospitals operating requires a lot of work. It’s crucial to guarantee efficient vendor orders and deliveries. Hospital administrators can ensure that PPE, food, medication, medical gadgets, cleaning supplies, and other supplies are delivered regularly and on time using electronic signatures and digital ordering. 

9. Patient Privacy Notices 

According to HIPAA regulations, patient privacy notices must be immediately given, signed at the time of service, and maintained on file with the patient’s medical records for at least seven years (often as long as ten years for Medicare).

Healthcare professionals can now avoid lengthy paperwork wait times and deliver patient treatment more quickly thanks to the digitization of this process. 

10. Audits 

Every hospital employee and healthcare professional is aware of the dreaded audit. While not enjoyable, the auditing process can go much more smoothly when medical data and their associated histories are available to auditors.

It’s crucial that auditors can follow the chain of ownership and possession during the auditing process. Fortunately, eSignature solutions for healthcare make it simple to prove who, when, and where each document was signed. 

Certinal was created to make electronic signature processes in hospitals simple, quick, and compliance friendly.  

What is HIPAA-Compliant E-Signature Software? 

The key features and requirements of HIPAA-Compliant E-Signature Software include ensuring compliance by adhering to specific security protocols and privacy standards. This type of software should prioritize encrypted document transmission, secure storage of patient signatures, and establish audit trails. It should also maintain strict access permissions to protect sensitive patient information.  

In addition, robust HIPAA-Compliant E-Signature Software should provide detailed chronological event logs to verify the legitimacy of transactions and deter fraudulent activities. It should be designed flexibly, allowing seamless integration with hospital and clinic administrative tools and Electronic Health Records (EHRs). The software must possess advanced encryption capabilities (minimum 256-bit encryption), support single sign-on (SSO) authentication, and ensure secure HTTPS access to safeguard patient data. 

Furthermore, an ideal HIPAA-compliant e-signature tool should be user-friendly and intuitive, requiring minimal to no training for users to e-sign documents or navigate the software effectively. These key features and requirements collectively contribute to the overall security and compliance standards expected from HIPAA-Compliant E-Signature Software. 

What is FDA-Compliant E-Signature Software? 

An FDA-compliant esignature, governed by the 21 CFR Part 11 regulation, allows digital signatures to hold the same legal weight as handwritten ones for specific FDA submissions. It ensures the integrity and security of electronic records and protects public health. 

To be compliant, an esignature must include: 

  • Signer’s printed name and date/time of signing 
  • Unique user ID 
  • “Digital adopted signature” (typed name, scanned wet signature, etc.) 
  • Reason for signing 

Additionally, the system used for esignatures must have robust security controls and user authentication measures. 

By meeting these requirements, esignatures can streamline processes, improve efficiency, and contribute to a more paperless environment while maintaining regulatory compliance in the healthcare and life sciences sector. 

Using the eSignature Solutions for Healthcare Correctly 

Electronic signatures must be utilized consciously, correctly, and explicitly, much like most medical processes. Guidelines for using e-signature technology in medical settings must be correctly adhered to prevent liability issues and mistakes. 

It is possible to successfully employ electronic signatures by following the subsequent rules for their application. 

1. Maintain Compliance

Become familiar with the hospital’s and its providers’ compliance rules. What you can and cannot do with medical papers will be governed by the limitations and guidelines set out by ESIGN, UETA, and HIPAA. 

2. Manage robust workflows

As required by the ESIGN, UETA, and HIPAA compliance rules, ensure that terms and consent are clearly stated on digital documents as patients and healthcare professionals’ sign. Ensure there is a clear signal and agreement to digitally sign the documents and offer simple navigational instructions for the signing process. 

3. Securely Shareable

Ensure that you can send signed papers to the right individuals via email or direct access logins in a safe and secure way. 

4. Add auditability

It should be possible to follow the signing process from beginning to end, including who signed it when, who viewed it, and where the completed document was transmitted. The prevention of fraud, protection of patient privacy, and streamlining of any official audits 

For more in-depth information on this topic, visit our Knowledge Hub. 


Certinal eSignature solution for healthcare is designed with crucial components that can assist hospitals in making sure that patient and healthcare provider signing processes are simple and safe.

Our specialists will collaborate with you to seamlessly incorporate our unique solution into the systems and procedures you already use because they know the requirements of hospitals and other healthcare facilities.  

Certinal is a wholly owned subsidiary of Zycus, the pioneer in Cognitive Procurement. A familiar name and market leader with years of experience managing critical contracts & agreements, Zycus boasts of over Fortune 1000 enterprise clients and deployments of procurement and sourcing suite of products. 

Digital Signing has always been a focus area for Zycus. Thus, Certinal was born to offer a best-in-class Digital Transaction Management solution that will be easy to use, 100% secure to deploy, and legally compliant worldwide. We stand committed to providing a one-stop solution to large enterprise customers, compliant with various security standards and meeting regional regulations. Book a demo now! 

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author avatar
Lokjith is a marketing content writer, and he writes about eSignature technology to raise awareness and help enterprises make informed decisions. Before discovering the SaaS industry, he organized Offline Marketing campaigns campaigns. He has a master’s degree from the Institute of Management Technology, specializing in Marketing.
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